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Terms and Conditions
 Please read carefully

Earth Forum Events, Inc. (The Company) accept bookings subject to the following conditions.

1. Your Tour Contract
The contract is between the Company and the client, being any person traveling or intending to travel on a tour operated by the Company. The contract, including all matters arising from it, is subject to the laws of the United States of America and the exclusive jurisdiction of the U. S. Courts. No employee of the Company other than a director has authority to vary or omit any of these terms or promise any discount or refund.

2. To Secure Your Booking
To secure a booking the Company or their agent requires a completed booking form and the necessary deposit or full payment for travel within 70 days. Clients booking by telephone, telex, or facsimile will be deemed to have read the booking conditions and to have signed the Declaration on the reservation form. A booking is accepted and becomes definite only from the date when the Company has confirmed acceptance in writing and issued a confirmation invoice. It is at this point that a contract between the Company and the client comes into existence. The Company or their agents reserve the right to decline any booking at their discretion.

3. Payment for your Tour
The balance of all monies due, including any surcharges and applicable taxes must be paid to the Company or their agent not later than 70 days before departure. In the case of non-payment of the balance by the due date the Company may treat the booking as cancelled by the client.

4. If you Change your Booking
An administration fee of U. S. $100 per booking plus any additional costs incurred will be charged if a confirmed booking is changed or transferred prior to 70 days before departure. Thereafter all changes will be treated as cancellations and subject to the charges below.

5. If you Cancel your Booking
Should the client wish to cancel, cancellation charges will be imposed. These are calculated from the day written notification is received by the Company or their agent as a percentage of the total tour price, not including surcharges and applicable taxes, as shown below, or the non-refundable deposit whichever is greater:
a) 70 and more days before departure retention of deposit
b) 69-56 days before departure 30%
c) 55-42 days before departure 60%
d) 41-28 days before departure 90%
e) less than 28 days 100%
In addition to the above cancellation fees, the full insurance premium is also retained in the event of cancellation.

6. If you have a complaint
Should the client have a complaint about any of the tour arrangements, the client must tell both the relevant supplier and the Company's representative at the time. It is only if the Company and the relevant supplier know about problems that there will be the opportunity to put things right. Failure to complain on the spot will result in the clients ability to claim compensation from the company being extinguished or at least reduced.

7. Passports, Visas, and Vaccinations
Clients are responsible for arranging, and must be in possession of, a valid passport and any visas and vaccination certificates required for the whole of their journey. Information about these matters or related items (climate, clothing, baggage, personal items, etc.) is given in good faith but without responsibility on the part of the Company.

8. Travel and Cancellation Insurance
Clients are responsible for effecting sufficient personal travel insurance. Travel insurance is mandatory for all clients whilst on a tour organized by the Company. Clients together with their personal property including baggage are at all times solely at their own risk. Clients are wholly responsible for arranging their own insurance and ensuring that they are in possession of private Travel Insurance with protection for the full duration of the tour in respect of at least medical expenses, injury, death, repatriation, cancellation and curtailment, with adequate benefits. Clients making their own arrangements should ensure that there are no exclusion clauses limiting protection for the type of activities included in their tour. Whether clients choose to obtain Travel Insurance through the Company's agent or through their own independent arrangements, the clients must satisfy themselves that any such insurance is what they require and clients should arrange supplementary insurance if need be.

9. Important: Liability Insurance
Limited insurance is held by the operator. The client acknowledges and accepts that there may be no policy covering the Company's liability to its clients for death, injury, damage, or loss occurring anywhere in the world. The client also specifically acknowledges that with respect to passenger accident liability cover this coverage. This coverage may be very limited or may not exist at all. The client acknowledges that the company has taken reasonable steps in safeguarding its liability. Although the Company does hold various insurances this booking condition states that the client must assume he/she is not covered by any Company insurance policy, including all liability insurance, for death, injury, damage or any other loss.

10. Tour Participation
Clients agree to accept the authority and decisions of the Company's employees, tour leaders and agents while on tour with the Company. If in the opinion of such persons the health or conduct of a client at any time before or after departure appears likely to endanger the safe, comfortable or happy progress of a tour the client may be excluded from all or part of the tour. In the case of ill health the Company may make such arrangements as it sees fit and recover the costs thereof from the client. If a client commits an illegal act the client may be excluded from the tour and the Company shall cease to have responsibility to or for them.

11. Surcharges and Taxes
Prices quoted in this program are based on currency rates as of 1 February, 2002. However, as external factors may affect exchange rates, air fares, transportation and accommodation, the Company reserves the right to alter the price of any tour and forward an amended invoice. Any price increase will normally be notified more than 4 weeks before departure.

12. If we Change your Tour

While the Company will use its best endeavors to operate the tour as advertised, reasonable changes in the itinerary may be made where deemed necessary or advisable by the Company. The Company reserves the right to change any of the facilities, services or prices described in the brochure before a booking is made. If a major change is known to us, the client will be told at the time of the booking, otherwise the Company will inform the client as soon as reasonably possible if there is time before departure. The definition of a major change will depend on the individual tour and circumstances. When a major change is made the client will have the choice of accepting the change of arrangements or canceling the tour and obtaining a full refund.

13. If we Cancel your Tour
The Company reserves the right to cancel a tour in any circumstances but will not cancel a tour less than 6 weeks before departure except for force major, consolidation or the client's failure to pay the final balance, the Company, upon cancellation, will return all monies paid or offer an alternative tour.
Force major is war, threat of war, riot, civil strife, industrial dispute, terrorist activity, natural or nuclear disaster, fire or adverse weather conditions, technical or maintenance problems with transport, changes imposed by rescheduling or cancellation of flights by an airline or other similar events beyond the control of the Company. Consolidation refers to the fact that each tour is dependent upon a minimum number of persons participating.
The Company is not liable for any penalty charges associated with connecting air fares, in the event of a change to a tour departure time, date or cancellation.

14. Our Responsibility for your Tour
Clients bookings are accepted on the understanding that they appreciate the possible risks inherent in travel and that they undertake the tour and side trips at their own volition. Due to political and cultural differences, as well as generally tougher physical conditions, travel to many areas of the world involves risks other that those we take in our daily lives. The Company and the tour operators it works with place extreme importance on the safety of clients. It is important, however, that clients realize that they are responsible for making themselves aware (through State Department advisories, Government Tourist Offices and other sources of information) of the risks involved, and are responsible for making their decisions accordingly.
No refund will be made for any unused services which are included in the price. The Company shall not be liable for any delays, deviations or omissions from any tour caused by circumstances beyond its reasonable control, nor for any direct or indirect consequences thereto. The Company shall not be liable to compensate clients for associated expenses incurred as a result of their booking.
The Company only acts as agent for the owners, contractors, suppliers, of transportation and local operators/agents, and/or other related travel services provided and assumes no liability or responsibility for additional expenses howsoever caused arising directly or indirectly from the actions or omissions of such independent parties, accidents, loss or damage to person or property, delays, transport failures, strikes, war, force major, Acts of God etc, over which it has no control. Arrangements so made by the Company will be subject to any special terms imposed by the supplier of these services. The Company accepts no liability for any action or activity undertaken by the client arranged independently of the Company while on tour. The Company accepts no liability for any circumstance arising pursuant to the agreement constituted by the acceptance of these conditions by the client save:
a) where such circumstance derives directly from a failure by the
Company to use due diligence in the selection of persons for whom it acts as agent; or
b) for negligence on the part of its employees causing death or personal injury; or
c) to the extent of recovery by the client under the insurance coverage effected pursuant to these conditions.

15. Airlines
Airlines featured are not responsible for any acts or omissions of any supplier of transportation or accommodations other that the airline itself, and accordingly, airlines are not liable in respect of either person or property for any loss, damage, injury, accident, delay or irregularity, however occasioned, sustained or suffered in or during any package, journey, trip or tour other than while on the airline. International airlines are subject to international air conventions limiting their liability, the limitations of liability are contained on the reverse side of airline tickets and form part of the terms and conditions of any package.

16. Late Bookings
We emphasize the importance of making a booking at the earliest opportunity, because this major event will sell out fast.
For bookings received within 6 weeks of departure, we reserve the right to pass on any extra costs incurred.
A late booking fee of $50 per person should be included with full payment (by Cashier's Check or Credit Card only) if booking is within 35 days of departure.
Dates, prices and itinerary shown for tour is subject to change and confirmation as this program is further developed.
Earth Forum Events, is incorporated in Washington, U. S. A. California Seller of Travel Program
Please be advised that California has established a Travel Consumer Restitution Fund. It does not cover non-California residents and, even in the case of California residents, does not cover any foreign travel where the foreign "providers of transportation or travel services" are not in compliance with the Seller of Travel Law (compliances being defined as: registered as a Seller of Travel Consumer Restitution Fund). Thus this tour does not qualify and by law you are required to be advised that you would not be eligible to make any claim from that fund in the unlikely event of any default by Earth Forum Events, Inc. or any of our foreign suppliers.


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